Grotto - AI Meeting Notetaker and Summarizer Platform
AI meeting notetaker that records, transcribes, summarizes, and organizes meetings into clear actionable notes.
Item Description
Grotto AI is a self-hosted, AI-powered meeting notetaker built for teams and individuals who want full control over their meeting data. Drop it on your own server — no subscriptions, no third-party data retention — and let it handle the rest. It joins your video calls via a bot, transcribes speech in real time using AssemblyAI, then uses Groq's ultra-fast inference to write a clean summary and extract every action item — all delivered to your dashboard before the call ends.
Built on Laravel 11, Vue 3, and Inertia.js, Grotto AI is production-ready out of the box. The release ZIP includes a pre-built frontend and all Composer dependencies, so there is nothing to compile on your server. A browser-based installer walks you through the entire setup in under ten minutes. Who is it for?Freelancers, small teams, and businesses who want an AI meeting assistant they own — not rent.
One purchase, lifetime use on your own hosting.
Features
Core Functionality
- Bot dispatch via MeetingBaas — sends a bot into Zoom, Google Meet, and Microsoft Teams calls on behalf of your users
- Real-time transcription — AssemblyAI streaming transcription displayed live as the meeting progresses
- AI meeting summaries — Groq (OpenAI-compatible) generates concise, accurate meeting summaries immediately after the call
- Action item extraction — automatically identifies and lists every task and follow-up from the transcript
- Live updates via Pusher — transcript lines stream into the dashboard in real time with no page reload
Productivity Integrations
- Trello integration — push extracted action items directly to any Trello board and list as individual cards
- Email notifications — meeting summaries and action items delivered via SMTP to any provider (Gmail, Mailgun, Postmark, etc.)
- Webhook support — AssemblyAI webhook endpoint for receiving completed transcript callbacks
Admin & Configuration
- Full admin dashboard — manage General, Mail, Bot, AI, and Integration settings from a single panel
- Role-based access control — assign roles and permissions across team workspaces
- Model & prompt control — choose your Groq model, write a custom system prompt, and tune the temperature from the dashboard
- Web installer — six-step browser wizard handles .env creation, DB migration, Pusher setup, and admin account — no terminal required
Developer & Hosting Friendly
- Shared hosting compatible — runs on any PHP 8.2+ host including Hostinger; no Supervisor, Redis, or Node.js required on the server
- Pre-bundled release —
vendor/andpublic/build/included; nocomposer installornpm run buildon the server - Queue-based background jobs — all AI and email tasks processed via database queue with a cron-driven worker pattern safe for shared hosting
- Storage route fallback — built-in route-based file serving for hosts that block
storage:link - Full PDF documentation — covers installation, .env reference, Pusher setup, cron config, troubleshooting, and more
- Demo Credentials
- Demo Url: https://grotto.talicode.online/
- EMail: admin@gmail.com
- Password: password
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Information
| Category | Scripts & Code / PHP Scripts |
| First Release | 16 April 2026 |
| Files included | .php, .html, .css, .sql, .cs, .c |
| Framework HTML/CSS | Foundation |
| Framework Javascript | Node.js |
| Software version | PHP 7.4 |
| File Size | 43 MB |
| Database version | MySQL 4.x, MySQL 5.x |
| Frameworks | PHP Scripts |
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